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Terms of Reference -Club Secretary

  • Monitor and manage the Club Secretary email to help enable the smooth running of the club.
  • Act as a first point of contact for other gig clubs, CPGA, via the Club Secretary email.
  • Manage all on water related correspondence from external bodies and to keep records of all BGRC correspondence.
  • To pass on information sent to the Club Secretary email address to the relevant BGRC club officers and liaising with other clubs/CPGA where necessary.
Principal Accountabilities:
  • Support club captains, the Squad Management Team, General Management Team in their activities relating to on-water BGRC activities.
  • Attend and participate in quarterly Rowing Committee meetings.
  • Passing on information about regattas/events so that BGRC members and boats are in the right place at the right time.
  • Liaising with all captains/SMT/GMT so that crews/boats can be entered for regattas and rowing events, both CPGA and externally organised.
  • Liaising with other gig clubs when asked, with relation to borrowing other boats or if our boats used as loan boats.
  • Complete and send shipping paperwork for IOS World Championships.
  • Liaising with Treasurer so entry/shipping fees can be paid.
  • Liaising with BGRC Membership Secretary and CPGA regarding updates, membership, GDPR statement and the contact details CPGA hold for BGRC.
  • Send invitation docs/map to clubs for Bridport Regatta and fielding replies.
  • Assist Rowing Captain/SMT with Jurassic League membership/participation.
Reporting Line:
  • A member of the Rowing Committee and accountable to its chairperson.
Key Deliverables:
  • To maintain, manage and update BGRC records and correspondence.